Lesson 12 Follow-up Letters (跟进函) Key to Exercises Practice 1

Complete the following chart with the information given in the samples. Sample 1 Sample 2 Interviewee Richard Anderson Martin Latch Interviewer Mr. Austin Ms. Janet Jones Time of interview December 28 Not mentioned Opening Security Applications Senior Programmer Qualification(s) Experience in Education and experience; implementing IT security Completed two courses in policies and training in Quadrini programming firewall technology language and used it during internship Impression on Company Impressed by benefits and Excited about the prospect chance to pursue business of working with a degree dedicated team of professionals Practice 2

Read the two samples again and discuss the following questions.

1. When were the interviews conducted? Is it necessary to mention the time of the interview in the follow-up letters?

The interview in Sample 1 was conducted on December 28 while in Sample 2 the writer didn’t mention the time of interview. It will be better to mention the time of the interview because it helps remind the reader of the interview. 2. Why does the writer in Sample 1 show great interest in the vacancy? Because it is a new and expanding area. 3. How do the writers in the samples show their qualifications for the opening? Give examples.

In Sample 1 the writer mentioned his qualifications with the words “…relate closely to the requirement for that particular job.” In Sample 2, the writer stated his qualifications with the words “…have provided me with the qualifications necessary to… ”. 4. What is in common in the ending of the two samples? What can you conclude about the ending of the follow-up letters?

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The writers convey their thanks again at the end of the letter. Usually, the writer expresses the appreciation of being interviewed at the end of the follow-up letter.

Practice 3

Complete the sentences according to the Chinese in the parentheses.

1. I remain interested in participating in the next round of interview. 2. I am excited about the opportunity to work in such a challenging environment. 3. From our discussion I have gained a detailed picture of the position and the company and I am very enthusiastic about this job opportunity. 4. I would really enjoy working as a member of your team and I feel I could learn a great deal from you.

5. I would love to work in the company that inspires creativity and offers team playing encouragement.

Practice 4

Decide whether the following statements convey confident tone. If not, please revise them.

1. I can get the job done under demanding schedules, and I would enjoy the opportunity to do the same for your organization. (Confident)

2. I’m convinced a position will turn up before long for which I am a perfect fit. (Overconfident, clue: convinced, perfect)

3. I believe my skills and experience would be an ideal match for this position. (Overconfident, clue: believe, ideal)

4. Considering my qualifications and prior work experience in this field, I would complement your management trainee program. (Confident)

5. I would contribute to the technical and analytical skills required to get work done. (Confident)

6. I hope that you will find my qualifications suitable for the job. (Not confident, clue: hope)

7. My qualification in the areas of accounting and customer service meet your job requirements. (Confident)

8. If necessary, I would be glad to resend my application materials or to provide any further information you might need regarding my candidacy. (Not confident, clue: if necessary)

9. I might be a good candidate for the job. (Not confident, clue: might)

10. I have the ability to work within a team as well as cross-team. (Confident)

Practice 5

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Fill in the blanks with the proper forms of the verbs given. Dear Ms. Meeks, Thank you so much for your time and advice during my visit to your office last week. I very much (1) appreciate your inviting me to visit since this was my first experience seeing the hands-on work which (2) took place in a design department. After January, I will be in contact with you again to (3) explore the possibility of arranging a summer internship with your firm. As I mentioned to you when we (4) met, I had an opportunity to work on an intense, four-day interdisciplinary project judged by faculty in which my team (5) received top honors. I (6) gained valuable teamwork, problem-solving and presentation skills and (7) learned to work effectively with students studying to enter different professions. I believe my skills would (8) make me an asset to an organization like yours which often must (9) produce excellent work under tight time constraints. Thank you again for all your help, and I look forward to (10) talking with you in the coming months. Sincerely, (Signature) Oscar Beans

Practice 6

Complete the follow-up letter by giving the beginning and the ending of the letter appropriate information. July 20, 2010 Dear Susan Smith I want to thank you again for interviewing me for the Customer Service position

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