08_Intro_ERP_Using_GBI_Case_Study_CO-CCA[Letter]_en_v2.11

Create Secondary Cost Elements

CASE STUDY

Task Create secondary cost elements. Time 5 min

Short Description Create secondary cost elements to assess the cost of the canteen, assembly and maintenance.

Name (Position) Jamie Shamblin (Cost Accountant)

Internal cost flows and activity flows are always allocated in SAP ERP using secondary cost elements. A cost element classifies the purpose-related, valuated consumption of factors of production within a controlling area. In contrast to primary cost elements, secondary cost elements do not have any corresponding, cost-relevant G/L account.

To create a new secondary cost element follow the menu path:

Accounting ? Controlling ? Cost Center Accounting ? Master

Data ? Cost Element ? Individual Processing ? Create Secondary

Menu path

Enter PLA### as the cost element number. The cost element should be valid from 01/01 of the current fiscal year. Now, click .

Type in the name Plan Asm. CC-CA### and assign it to cost element category Assessment (42). Compare your screen to the one shown below.

Plan Asm CC-CA###

42

PLA###

01/01 of current year

Now, click

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save.

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Repeat the process above for the maintenance allocation cost element with the following data:

Cost Element: Valid from: Name:

Cost. Elem. Cat.: Now, click

save.

MAI###

01/01 of the current fiscal year Allocation CC-MA### 43

CASE STUDY

MAI###

01/01 of current year

Allocation CC-MA###

43

Repeat the process for the maintenance allocation cost element with the following data:

Cost Element: Valid from: Name:

Cost. Elem. Cat.: Now, click

save.

ASM###

01/01 of the current fiscal year Allocation CC-AS### 43

MAI###

01/01 of current year

Allocation CC-AS###

43

Click on the exit icon to return to the SAP Easy Access Menu.

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Create Activity Types

CASE STUDY

Task Create activity types. Time 10 min

Short Description Create activity types to allocate cost for activities within maintenance and assembly.

Name (Position) Jamie Shamblin (Cost Accountant)

Activity types are organizational units within the controlling area that

classify the activities performed by a cost center. As units of measure, they are used to allocate internal activities.

To create a new activity type, follow the menu path:

Accounting ? Controlling ? Cost Center Accounting ? Master Data ? Activity Type ? Individual Processing ? Create

Menu path

Enter M### (replace ### with your assigned number) as the activity type number. It should be valid from 01/01 of the current fiscal year. Click

.

M###

01/01 of current year

Maint. Hours 000

H, all cost center

categories

Manual entry, manual

allocation MAI###

On the following screen, type in Maint. Hours ### as the name. The activity unit is Hour (H), the activity type should be valid for all cost

center categories (*). Use the F4-Help to choose the activity type category Manual entry, manual allocation and assign it to the allocation cost

element you just created (MAI###). Your screen should look similar to the one depicted below. Now, Click

.

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CASE STUDY

Repeat the process above to create the activity for the assembly cost center. Insert the following data and use the F4-Help if necessary:

Activity type: Valid from: Name:

Activity unit: Cost center cat.:

A###

01/01 of current fiscal year Assembly hours ### Hour

All Cost Center Cate

manual entry, manual allocation ASM###

A###

01/01 of current year

Assembly hours ###

Hour

All Cost Center Catel

manual entry, manual

allocation ASM###

Activity type cat.: Alloc. Cost element:

Now, click

to save your activity type.

Click on the exit icon to return to the SAP Easy Access Menu.

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Create Cost Center Group

CASE STUDY

Task Create the cost center group. Time 10 min

Short Description Create a cost center group to assess the canteen cost. Receivers of the canteen cost are the canteen, the maintenance and the assembly cost center you created previously. Name (Position) Jamie Shamblin (Cost Accountant)

Cost centers can be grouped together to form cost center groups by various perspectives to model the company’s structure as cost centers in the SAP System. You can use these groups to form cost center hierarchies that summarize the areas for decision-making, responsibility, and control according to the company’s specific needs.

To create a new cost center group, follow the menu path:

Accounting ? Controlling ? Cost Center Accounting ? Master Data ? Cost Center Group ? Create

Menu path

The group shall be named GROUP### (replace ### with your assigned number). Click

to continue.

GROUP###

Name the displayed hierarchy Canteen cost receivers and click

(not to be confused with

).

Canteen cost receivers

In the left-hand column, enter the cost centers CC-CA###, CC-MA### and CC-AS### in that sequence and click the cost centers should then be displayed If you see and then

to confirm. The names of

instead, it means you have

misspelled one of the cost centers. Select the involved cost center, click

. Enter the correct cost center and click

.

Click . Then return to the SAP Easy Access menu by clicking twice.

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